Portland Parks Foundation is seeking A Development & Program Officer.
Status: Full time, Exempt
Salary range: $53,000 - $60,000
We are seeking an experienced, creative, multi-talented professional who loves public parks to lead the Portland Parks Foundation’s annual fundraising campaign, build effective stewardship programs for our annual donors, participate in capital campaigns for new park assets, and help develop and implement a new grantmaking and training program for our partner organizations. The Portland Parks Foundation (PPF) is a small, private nonprofit organization with a mission to mobilize public and financial support for a thriving and accessible parks system for a healthy Portland. We work closely with Portland Parks & Recreation to achieve the city’s vision for an exceptional parks system—on a par with any in the world. This year PPF is celebrating its 15th Anniversary Year and looking forward to completing two major campaigns while planning for the next phase of its exciting work.
With a small professional staff and volunteer board, PPF has raised and granted over $12 million for parks development and programs in its history. Its current campaigns include raising $2.5 million for the Footbridge Over Burnside to provide safe passage on the Wildwood Trail and $500,000 for Phase One of Thomas Cully Park in NE Portland, a collaboration with the nonprofit Verde. In collaboration with PP&R, PPF also organizes Parke Diem, an annual 1,000 volunteer event to maintain and upgrade Portland parks, and supports programs of PP&R such as Summer Free For All. Further details of PPF’s work may be found on its web site, www.portlandpf.org.
PPF is committed to promote equity, diversity and inclusion in its work. We believe that equitable access to urban parks and natural areas—sharing the positive outcomes of parks on recreation, physical and mental health, neighborhood economy and child development among all Portlanders--is fundamental to our mission and to sustain a great city. PPF is committed to help dismantle barriers across the breadth of our work for Portland’s parks, including in our leadership and staff, donors, volunteers, partners, campaigns and projects. We encourage employment applications from diverse candidates.
PPF seeks to hire people who are strongly motivated by our mission on behalf of public parks—people who enjoy the opportunities our public parks and programs offer for recreation, health programs, arts, culture, and community-building.
For this position, we seek an individual with great fundraising and donor relations skills who likes to be hands-on, helping a lean nonprofit organization generate significant resources for public parks. This person should be excited about the potential to promote a model public-private partnership with Portland Parks & Recreation; to motivate donors toward generous support of unique public assets that would not be possible without private initiative; to create an educational, enjoyable donor stewardship program that honors the legacy of Charles Jordan, a pivotal figure in Portland parks history; to build an excellent, accurate database; and to create new programs including small grants and technical assistance to small, local nonprofit organizations dedicated to neighborhood parks. The position is responsible for meeting unrestricted gift and program support goals, providing general oversight of development systems, including accurate gift records, timely acknowledgments and the donor database, in coordination with the Administrative Officer, and supporting PPF’s communications and other outreach programs. The position requires excellent independent judgment in working with PPF board members, staff members, volunteers, City of Portland staff, sponsored project representatives, vendors and members of the public. The position reports to the Executive Director.
Development (Estimated 75% of time)
This position includes major responsibility for unrestricted annual giving to PPF and selected special projects in coordination with the Executive Director and others.
- Development and Implementation of PPF's Annual Giving Program. Requires collaboration with PPF staff, board and partners
- Secure PPF operating support for annual budget via grant proposals, letters, direct mail, email and social media
- Support and create major donor acknowledgment structures, including the Charles Jordan Circle, in coordination with the Executive Director
- Establish partner appreciation and donor stewardship events in coordination with other staff
- Solicit in-kind gifts for programs and events
- Major donor, foundation and corporation relations
- Research and identify prospects
- Coordinate fundraising meetings and other communications for E.D. and board members
- Prepare, draft, edit and submit grant proposals and reports.
- Track grant application and reporting deadlines
- Complete matching gift applications
- Communicate and meet with Portland Parks and Recreation staff as needed to ensure strong alignment and coordination of fundraising programs
- Development Operations
- Supervise and/or perform (as needed) processing and recording of gifts to PPF
- Oversee and coordinate timely gift acceptance and acknowledgment process with staff, including email, print, and phone calls
- Create and maintain PPF grants & events calendar, including filing deadlines
- Participate in development and revision of, and adherence to, gift acceptance policies, donor acknowledgment and other fundraising policies and standards
- Donor Database Management
- In coordination with the Administrative Officer, maintain database of donor participation & prospects (DonorPerfect)
- Generate mailing lists for appeals using multiple selection criteria, analyze results
- Special Development Campaign Support
- Provide assistance to high priority PPF campaigns (2016-17: Footbridge over Burnside; Cully Park); includes outreach and logistical support as assigned
Programs (Estimated 25% of time)
This position includes development and implementation of grant and technical assistance programs for small parks-related nonprofit organizations, and assistance in creating and coordinating PPF communications to various publics through the PPF web site and social media.
- Nancy Hebb Freeman Small Grants Program
- Assist as needed in developing and implementing grant applications and award processes
- Assist in developing measurements of success for funded projects and assess result
- Training and Technical Assistance
- Create and deliver fundraising training and volunteer management workshops for local nonprofit boards and volunteers
- Coordinate delivery of workshops by PPF contractors
- Assess and report impact of workshops and technical assistance
- Coordinate as assigned with PPF communications staff and/or contractors to inform donors, partners and the public via traditional and social media of opportunities to support public parks
- Volunteer Programs
- Assist as needed in management of PPF volunteer programs
This position description reflects management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.
Experience, Skills and Abilities
- Bachelor’s degree or equivalent experience required
- Five or more years of nonprofit development experience or equivalent experience strongly preferred
- Strong affinity with nonprofit organizations, parks foundations, or other outdoor-oriented organizations
- Experience with logistical duties such as scheduling and preparing for site visits and making travel arrangements
- Outstanding writing, speaking, and analysis skills
- Ability to work independently and take initiative to complete tasks
- Good working knowledge of Microsoft Windows environment, Word, Excel, Quickbooks, DonorPerfect or other cloud-based databases is a strong plus; ability to learn quickly to use foundation database software
- Keyboarding proficiency
- Ability to work effectively and cooperatively with staff members in a small office environment
- Must be able to exercise discretion and maintain confidentiality
- Strong organizational skills, detail-oriented, accurate, and thorough; ability to prioritize and manage several tasks efficiently and effectively within deadlines
- Ability and willingness to move equipment weighing up to 40 pounds to events across Portland
Downtown Portland office environment; neat attire – occasionally business attire required.
Hours and Compensation
- Annual salary of $53,000-$60,000, depending on qualifications
- 40-hour base work week, generally completed during regular business hours: 9:00 a.m.- 5:00 p.m. Some evening and weekend work is to be expected.
- 401(k) plan eligibility after 6 months, including employer contribution and matching opportunity
- Bicycle incentive stipend
- Other benefit potential to be discussed in hiring process
5:00 p.m., February 10, 2017. Applications will be reviewed and interviews scheduled with qualified candidates on a rolling basis as applications are received, and a hiring decision may be made at any time. PPF will communicate promptly with applicants about the status of their applications.
How to Apply
Please send your resume and a cover letter of no more than two pages outlining your interest in the Portland Parks Foundation and your qualifications for the position. Applications by email with the requested letter and resume attached as a Word or PDF document are preferred. Please email your application with a subject heading of Development & Program Officer to firstname.lastname@example.org or mail by post to:
Development & Program Officer
Portland Parks Foundation
1500 SW First Avenue, Suite 760
Portland, OR 97201